Priorities

Priorities in Routine let you mark the importance of any task, event, contact, or page. Set priority levels to distinguish between critical, important, and lower-priority items, making it easier to focus on what matters most across your entire workspace.

🔓 Functionality

With Priorities, you can:

• Set priority levels (high, medium, low) on tasks, events, contacts, and pages

• View priorities at a glance in your agenda and calendar

• Filter and sort objects by priority

• Add priorities during quick capture

• Combine priorities with labels for powerful organization

• See priority indicators alongside all your objects

• Sort your view by priority to focus on urgent items first

Priorities work consistently across all object types.

🤔 Why use Priorities

Setting priorities helps you focus on what matters. In Routine:

• Priority levels apply to all object types, not just tasks

• Quick capture lets you set priority instantly without opening full details

• You can filter by priority to see only high-priority items

• Priorities work alongside labels for comprehensive organization

• Consistent priority system everywhere reduces decision fatigue

This unified approach ensures you can always identify and focus on what's urgent.

🔧 How to use Priorities

Setting priorities on existing objects:

1. Double-click any task, event, contact, or page to open it

2. Click the priority field and choose high, medium, or low

3. The priority appears on the object in your agenda, calendar, and other views

4. Hover over compact views to see full priority details

Using priorities with quick capture:

1. Open the dashboard (CTRL+SPACE or CMD+SPACE)

2. Type your task (e.g., "Call John")

3. Add priority inline (e.g., "High")

4. Plan for today or schedule as needed

5. The task appears with the priority already applied

Viewing priorities:

1. Check your agenda or calendar—priority indicators appear on all objects

2. Sort your view by priority to see high-priority items first

3. Use filters to show only high or medium priority items

4. Combine priority filters with label filters for precise organization

🗨️ Use cases

Priorities are especially useful for:

• Priority management → quickly identify high-priority items across your entire workspace

• Daily focus → filter your agenda to show only high-priority tasks and meetings

• Urgent handling → mark unexpected requests as high priority to surface them immediately

• Team coordination → ensure everyone sees which items need urgent attention

• Planning sessions → sort your tasks by priority to understand what matters most

• Deadline management → use high priority to mark time-sensitive items

Priorities transform your workspace into a focused system where what matters most is always visible.