Task allocations

Multiple task allocations allow you to block time for the same task more than once. This makes it easier to plan work that spans several sessions and gives you a more accurate view of how time is distributed across your tasks.

❓ What multiple allocations are

In Routine, allocating time means dragging a task into the calendar to block time for it. With multiple allocations, you can:

• Block time for the same task across multiple time slots

• Split work into smaller focused sessions

• See all planned and completed time blocks for a task

Each allocation represents time reserved for that task, not a regular calendar event.

⚙️ How to create multiple allocations

From the task list

1. Drag a task into the calendar to create an allocation

2. Hold the Option (Alt) key while dragging the same task again

3. A small plus indicator appears

4. Drop the task to create an additional allocation

From the calendar

• You can duplicate an existing allocation by holding Option (Alt) and dragging it to a new time slot

• The same visual plus indicator confirms a new allocation will be created

📅 How allocations appear in the calendar

• Allocations are displayed differently from regular events

• A checkbox indicator shows that the item is a task allocation

• Clicking an allocation shows the related task

• Double-clicking opens the task directly

Allocations can be resized and moved like events.

✅ Viewing allocations from a task

When you open a task:

• You will see a list of all its allocations

• Past and future allocations are grouped separately

• This gives a complete view of how time has been planned and spent on the task

💭 Why multiple allocations matter

Multiple allocations enable:

• More realistic planning for complex tasks

• Better time tracking across work sessions

• Greater flexibility in daily and weekly planning

They are especially powerful for deep work, recurring tasks, and long-term projects.