AI Meeting Notes

AI Meeting Notes allow you to record, transcribe, and automatically summarize meetings directly inside Routine. Action items identified by AI are converted into real Routine tasks, fully integrated with your workflow, planning, and scheduling.

This feature is the first step in bringing AI capabilities into Routine in a way that directly improves individual and team productivity.

✍️ Functionality

With AI Meeting Notes, you can:

• Record meetings directly in Routine

• Automatically generate a full transcription

• Receive an AI-generated meeting summary

• Extract action items as real tasks, not simple checkboxes

• Plan, schedule, and manage those tasks like any other Routine task

Unlike standalone AI meeting tools, meeting data in Routine does not live in a separate silo. Notes, summaries, and tasks remain part of your daily workspace.

⁉️ Why this is different from other AI meeting tools

Most AI meeting tools generate summaries and checklists that remain isolated from your actual workflow. In Routine:

• Meeting notes live alongside your tasks, events, and projects

• Extracted action items become first-class tasks

• Tasks can be scheduled, time-blocked, linked to plans, and later assigned to teammates

• Your meeting data stays inside your productivity system instead of a separate app

This ensures meeting outcomes directly translate into execution.

🎙️ How to use AI Meeting Notes

1. Open Routine and start a new meeting note

2. Start recording the meeting

3. When the meeting ends, stop the recording

4. Routine automatically:

   • Transcribes the conversation

   • Generates a concise summary

   • Identifies action items

5. Review the generated tasks and add them to your plan or calendar

All generated tasks behave like any other Routine task.

🗣️ Use cases

AI Meeting Notes are especially useful for:

• Internal team meetings

• 1:1s and performance check-ins

• Planning and strategy sessions

• Client or stakeholder calls

• Remote and hybrid meeting