Duplicate Tasks & Events

Written By Manos Mastorakis

Last updated 1 day ago

Duplicate Tasks & Events lets you quickly create copies of existing items, saving time when working with similar tasks, meetings, or custom objects. Duplication preserves all details while letting you adjust what needs to change.

✍️ How Duplicate works

With Duplicate, you can:

  • Create an exact copy of any task with the same content

  • Duplicate events with all calendar details prefilled

  • Duplicate custom database objects within the same database

  • Adjust dates, participants, or other properties before saving

  • Preserve all original details (labels, priorities, descriptions, project links, etc.)

  • Duplicate from any menu, right-click, or keyboard shortcut

  • Paste a copied task block in notes to automatically duplicate the backing task

  • Deep-copies notes when duplicating — all blocks get fresh IDs, embedded tasks and objects are duplicated recursively

  • Inline references in duplicated notes point at the copy, not the original

  • Duplicating from a block in a document stays on the document — it doesn't open the copy

  • Duplicating a task from another document places the copy in that document, right below the original

  • Pasting a copied recurrent-task block now duplicates the recurrence behind it

Duplication works for personal tasks, team tasks, calendar events, and custom objects.

⁉️ Why duplicate

Creating similar items from scratch is repetitive and error-prone. Duplicate in Routine:

  • Eliminates manual retyping for recurring or similar work

  • Preserves all details automatically — labels, priorities, descriptions, and more

  • Lets you adjust only what's different (dates, participants, status) before saving

  • Reduces errors when creating similar items

  • Works consistently across tasks, events, and custom objects

  • Is accessible from every menu and shortcut so you're never stuck looking for it

This is especially valuable for team workflows where most details stay the same across similar items.

🎙️ How to duplicate

Duplicating tasks:

  1. Open any task or right-click it in a list

  2. Click the Duplicate action in the ... menu or actions bar

  3. Routine creates a copy with the same content

  4. The duplicated task appears in your Inbox ready to plan

  5. Adjust labels, priorities, dates, or assignee as needed

💡 If the task is bound to a database row, the duplicate is created in the same database and suffixed with (copy).

Duplicating events:

  1. Open any event from your calendar or right-click it

  2. Click the Duplicate action

  3. Routine opens the calendar with all event details prefilled (title, duration, participants, etc.)

  4. Adjust the date, time, or participants as needed

  5. Save to create the new event

Events can be duplicated to the same date or rescheduled before saving.

Duplicating in notes:

  1. Copy a task or object block inside a note (CMD/CTRL+C)

  2. Paste it elsewhere in your notes (CMD/CTRL+V)

  3. Routine automatically duplicates the backing task or object and assigns it a fresh ID

  4. The original and the copy are now independent objects

Duplicating custom objects:

  1. Open any custom database object or right-click it in a view

  2. Click the Duplicate action in the ... menu

  3. Routine creates a copy within the same database

  4. Adjust properties as needed before saving

🗣️ Use cases

Duplicate is especially useful for:

  • Weekly recurring meetings — duplicate standing meetings instead of recreating them each week

  • Recurring task patterns — copy weekly checklists or repeating work items

  • Project templates — duplicate a completed project structure to start a similar one

  • Client or team meetings — create consistent meeting formats across multiple participants

  • Habit tracking — duplicate daily or weekly check-in tasks

  • Event series — create similar events (workshops, webinars, interviews) without retyping details

  • Team onboarding — duplicate meeting schedules or task lists for new team members

  • Database entries — duplicate custom objects to create similar records quickly

Duplication transforms repetitive work into a one-click action, freeing you to focus on what's actually different.